Document Archive

Secure Online Data Repositories

A data repository provides a structured, compliant solution for storing business-critical information offsite, ensuring your organisation meets industry and legal obligations around data security and retention. Rather than relying solely on in-house systems, hosting your data with a trusted provider guarantees it is managed in accordance with strict regulations and protected within secure, professional environments.

Compliance & Legal Standards

Our repositories are maintained in line with UK and international data protection regulations, including GDPR, ISO 27001, and other industry-specific standards. This ensures that sensitive records are not only stored securely but also managed in accordance with mandatory retention and disposal requirements. We can also meet and arrange specific requirements depending on type of data and the sector the data is from and the length of time the data is stored. We have worked with a variety of business’ across the UK and Europe to hold their former data for several years and created bespoke solutions to suit all.

No data will ever be removed at the end of a contract before confirmation is received from you that you wish this to occur; we can also help you move data to a new destination at the end of your contract if needed.

What Can Be Stored in a Data Repository?

A data repository can hold a wide range of structured and unstructured data, including:

Previous Team or Employee Data – HR records, payroll, and historical personnel files.

Financial Data – Audit trails, tax records, and company accounts.

Client and Contractual Data – Agreements, legal documents, and sensitive client information.

Operational Records – Project archives, policies, procedures, and compliance documentation.

Industry-Specific Information – Such as healthcare records, case management files, or regulated technical data.

Key Benefits of a Managed Repository:

Regulatory Compliance – Stored and maintained in strict alignment with GDPR, ISO, and sector-specific legislation.

Secure & Monitored – Data protected through encryption, access controls, and secure hosting facilities.

Offsite Protection – Safeguards your organisation against data loss caused by physical incidents such as fire, flood, or theft.

Lifecycle Management – Supports data retention schedules, controlled access, and compliant disposal when records reach end-of-life.

By centralising and securely managing your organisation’s information, an online data repository provides confidence that sensitive data is fully protected, compliant, and always aligned with legal obligations.

Archive Management

Every organisation generates records that must be retained — whether for compliance, legal, or operational purposes. Effective archive management ensures these records are stored securely, catalogued for easy retrieval, and preserved for as long as required by industry regulations.

We provide a complete archive management service, giving you peace of mind that your historical records are protected, compliant, and accessible whenever you need them.

Our Archive Solutions Include:

Physical Archive Storage – Secure offsite storage for boxed files, documents, and long-term records, managed in line with retention requirements and safeguarded with robust security protocols.

Document Retrieval & Delivery – Whether you need an entire archive box or a single file, we can locate, retrieve, and deliver physical records quickly.

Hybrid Solutions – Our archive services can work seamlessly alongside our Document Management and Scanning Solutions, allowing you to digitise, index, and integrate physical archives into your wider information management strategy.

Lifecycle Management – From cataloguing and secure storage through to retention monitoring and compliant disposal at end-of-life, we manage your archives throughout their entire lifecycle.

Why Archive Management Matters:

Ensures compliance with legal and regulatory requirements.

Protects against data loss, damage, or misplacement.

Reduces office clutter and frees up valuable space.

Preserves historical records for audits, governance, or future reference.

Creates a streamlined link between your physical archives and digital information systems.

With our archive management service, your physical records are handled with care, stored securely, and integrated with your broader document processes — ensuring a professional, compliant, and future-ready approach to information management.